Post;Finance
Administrative Director - Nigeria
13-339
Organization:International
Medical Corps
Location: Abuja,Nigeria
Internatonal Medical Corps is a global, humanitarian,
nonprofit organization dedicated to saving lives and
relieving suffering
through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses,
International Medical Corps is a private, voluntary, nonpolitical, nonsectarian
organization. Its mission is to improve the quality of life through health interventions
and related activities that build local capacity in underserved communities
worldwide. By offering training and health care to local populations and
medical assistance to people at highest risk, and with the flexibility to
respond rapidly to emergency situations, International Medical Corps
rehabilitates devastated health care systems and helps bring them back to
self-reliance.
JOB SUMMARY
The Finance Director directly oversees all financial,
accounting and administrative activities including human resources
administration and all finance administrative activities and reporting for
International Medical Corps' anticipated program in Nigeria.
ESSENTIAL
RESPONSIBILITIES 1. Accounting and Finance Management
• Ensure compliance with the organization and donor
regulations and procedures; establishing finance and supporting function
policies, systems and procedures, and directing or performing their
development, documentation, and implementation
• Supervise and ensure that the day-to-day accounting
operations and financial management functions in field offices are performed in
accordance with internal policy and procedures
• Review and account for procurement transactions to ensure
adequate supporting documentation, accuracy of amounts and control over
payments
• Suggests formats for financial reporting to aid financial
statement users to better understand the contents of the reports for
decision-making and strategic planning purposes
• Ensures the
maintenance of accurate records of financial transactions of the country office
(main and field offices) in order to monitor financial status of all project
activities
• Manages the finance department of the country office to
meet the financial reporting requirements of in-country management and Headquarters;
This function includes ensuring that all financial reports are submitted on or
before the deadlines set and contain relevant information for all the users of
the financial reports
• Directs the
preparation of all financial reports for external purposes in respect to
accounting, legal and contractual requirements
• Maintains the organizations system of accounts ensuring
all accounting data are updated, reconciled and fully supported
• Oversee training of finance staff and provide technical
support to country program and logistics
• Supervise or prepare budgets
• Present & facilitate review of actual to budget
expenditures with Country Director and Site Managers
• Provide
recommendations for budget realignments as required
• Make frequent
visits to field offices provide training to finance staff on internal
procedures and requirements
Human Resources
Management
• Supervise the human
resource and administrative functions in field offices to ensure their smooth
and effective operations
• Supervise the
oversight of staff personnel files inclusive of contracts, leave records and
other paperwork required for employment in local context
• Ensure compliance
to local labor laws including contracts, compensation packages and working
hours
• Oversee the
recruitment and selection of qualified program field staff, recommend
promotions, disciplinary action and termination of staff in consultation with
supervisors
• Collaborate with security officer/CD to maintain security
of staff in the field locations
• Make frequent site visits to facilities to ensure that
appropriate care and training are being conducted and to offer support to field
staff
• Maintain open lines
of communications with all field staff
Training/ Capacity Building
• Determine training
needs for finance and human resources staff
• Train senior
national staff to increase their responsibilities in order to build capacity
and ensure sustainability of programs • Advocate and plan for professional
development for expat and national staff
Working Relationships
• Maintain frequent communication with Regional Finance
Coordinator to ensure finance activities and objectives are communicated
o ensure the coordination of programs are within budgeted
targets
• Attend coordination
meetings which are relevant to country activities
• Interface with
national government and relevant agencies to ensure compliance with varying
government regulations
Representation
• Serve as the principal liaison with donors on matters
related to the program to ensure financial and programmatic accountability to
donors
• Establish and
update contact details of potential donors in-country
• Participate in donor meetings and communicate relevant
information to HQ
• Work with key donor Staff to develop and maintain optimum
financial and programmatic relationship
• Ensure maximum visibility of the agency amongst the NGO
community
• Lead the production of reports and ensure the timeliness
and accuracy of information provided, as well ensuring confidentiality of
sensitive information.
• Contribute to the
creation of a positive image and overall credibility of the organization,
notably through the application of the organizations Code of Conduct, ethics,
values and stand-point with regard to internal and external actors
Security
• Ensures financial considerations are planned for and
implemented as required at each security level
• Ensures application
and compliance of security protocols and policies
• Sends copies of key internal documents to HQ for back-up
• Facilitates emergency and non-emergency security
expenditures
QUALIFICATIONS
• Minimum of a
college or university degree in Accounting or Business Administration;
preferably a Master’s degree
http://careers.internationalmedicalcorps.org/careers.aspx ,
noting where you noticed the position you are applying for and complete the
online employment application form.
Job ID: #604132
Closing date: 25 Oct
2013
How to Apply